Tips on writing a letter asking for charitable donations?

One of my children attends a special needs school. The nursery of the school would like to build a garden area where children can plant and grow flowers, vegetables, herbs. I thought I’d write some letters to local garden centres asking for donations of plants. Has anyone got any tips on the best way to approach this for the best results? Many thanks.

A brief paragraph that outlines the school’s basic purpose should begin the letter, followed by a request for a specific donation. Add a date/time when you’d like to pick up the donation, and mention that there will be a follow up phone call to arrange that, if convenient.

If possible, an invitation to view the site of the proposed garden would be nice.

Most businesses are glad to make such donations, so long as they are specific, picked up rather than delivered and appropriate donation receipts are given.

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3 Responses to Tips on writing a letter asking for charitable donations?

  1. lfh1213 says:

    A brief paragraph that outlines the school’s basic purpose should begin the letter, followed by a request for a specific donation. Add a date/time when you’d like to pick up the donation, and mention that there will be a follow up phone call to arrange that, if convenient.

    If possible, an invitation to view the site of the proposed garden would be nice.

    Most businesses are glad to make such donations, so long as they are specific, picked up rather than delivered and appropriate donation receipts are given.
    References :

  2. susan m says:

    Stop begging and start doing.

    Buy a plant or two yourself and start digging. Geeez. Save some tomato, cucumber seeds, etc. the next time you eat. Put the green end of a carrot on a cotton ball on a plate of water and it will grow. Line a plastic cup with a paper towel, with water in the bottom and it will stick to the sides, then place a lima bean in between the cup and paper towel and it will sprout & grow.

    It’s never polite to solicit donations (even from a business) as it puts people on the spot. Post a sign on the school lawn requesting donations, but don’t make direct requests.

    Now I’m sure you’ll blast me for being stupid to think others aren’t happy to donate, blah, blah. But, I still say that if YOU want to help, then help, but guilting others into helping is still doing nothing yourself and not the way to go.
    References :

  3. Mark Reynolds says:

    Make sure that you state where the donation will go and what is the purpose of their donation.
    References :
    http://www.writeletters.net/category/transmittal-letter

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